I made a purchase from a German company for 185 euro. The invoice I received on states that I paid 152.89 euro. There is no mention of vAT. I am exempted from VAT. When I asked, the company said they would refund the vAT amount. What amount should I enter as an expense in my accounts? Is it correct to enter 185 euros with a different amount stated on the invoice?
You have two options: either the German company must create a new invoice that includes both the product and the VAT. In that case, you can enter the total amount (including VAT) as an expense. Or the company pays back the VAT and you must file an intra-Community vAT return. You then pay the Belgian vAT rate to the vAT authorities and only enter the amount without vAT as an expense. Thank you very much for your reply! I had indeed already received confirmation that I had to submit a special return and that it might be better not to mention my company number.
You really should try it out for yourself. Even if you don’t have a company number yet, you can already go ahead.
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