Why your account managers are still chasing receipts (and how to stop this)

Ask any account manager what their biggest frustration is, and the answer will invariably be: the endless data entry and chasing down missing receipts. Marc Gielen, accountant at Van Coile & Partners, knows this all too well. Before Dexxter entered the scene, 50% of his day consisted of data entry and reporting. Today, his work life looks completely different. Kristel Smets of Stratevision.fin also notices the difference: while colleagues sometimes still struggle to meet deadlines, she now experiences structure and peace of mind.

Data entry is dead (and so is the minimum chart of accounts)

The shift within your accounting firm starts at the source. Instead of a shoebox full of paperwork, sole proprietors submit their data 100% digitally via their own email account or the mobile app. The real benefit, however, lies in eliminating unnecessary complexity.

Traditional software packages often force small accounts into a minimum chart of accounts (accounts 61, 63, 64) that the client doesn’t understand. In Dexxter, the client assigns the correct, understandable cost category themselves when uploading; after all, they know best what they’ve actually purchased. “My added value lies in sharing knowledge, not in booking repetitive invoices”, says Marc.

No more hieroglyphics: digital daily receipts

The handwritten daily receipt book is a particular time-waster that is now history. Account managers often waste hours deciphering illegible handwriting only to manually enter it into Excel. With Dexxter, business owners can enter this data daily or monthly via the app. The result? Accounts that are 100% legible, accurate, and compliant with VAT regulations.

The power of the digital grid check & AI

How can you efficiently verify whether the data booked by the client is correct? In the free accountant portal, you can use the grid view. This allows you to:

• Scan VAT boxes for anomalies at a glance.
• Click directly on an amount to view the source document and the linked data.
• Rely on Dexxter’s “super-smart AI,” which proactively blocks errors in VAT reverse charge or investment transactions.

More job satisfaction, less turnover

In a tight labor market, job satisfaction is your most important asset. When you free your account managers from tedious administrative tasks, you give them the space to do what they studied for: provide tax guidance and offer proactive solutions. The result is evident in the schedule: at Stratevision.fin, VAT declarations are now often ready by the 15th of the month instead of the 25th.

Do you want your team to focus on advice instead of data entry? 👉 Discover the portal during a demo with Pieter-Jan or Arnout.