For work I do for a client, I have to work in Eindhoven every evening. Because I don’t have a driving licence, I have to stay at a hotel there and then travel back in the morning. I already ask for my vAT number to be put on the invoice every week. But I was wondering if I can actually enter it in this system and if I can also recover the vAT (it does come from the Netherlands).
Because when I search for “hotel” or “overnight stay”, I don’t find anything.
Thanks in advance.
You can enter it in our system anyway! If a certain cost category does not yet exist, you can always create it yourself. When searching for a cost category, you can select 'create new cost category' at the top right of the screen.
For example, you could create a new cost category for your accommodation costs under the main category 'general expenses'.
Additional information: you can never recover foreign vAT in a Belgian vAT declaration. However, you can include Dutch VAT that you are not allowed to recover but is charged to you as an expense. Dexxter will automatically do this for you in the background. All you need to do is create the Dutch hotel as a supplier and then fill in the correct amounts for exclusive and inclusive (I am assuming that you are subject to VAT yourself).
At the end, Dexxter will give you a warning that exclusive and inclusive are different, even though it is a Dutch supplier. But you can simply close that error message after reading it. The entire amount (i.e. the amount including Dutch vAT) will then be entered into your expenses for your accounting as it should be.
Dear
Thank you for all the information!
It is now clear to me.
Kind regards
Nichola Bauwelinck
You really should try it out for yourself. Even if you don’t have a company number yet, you can already go ahead.
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