Entering expenses to Aliexpress

Hello,

Here is your question divided into two parts:

What is the best way to enter an expense on Aliexpress? You will not receive an invoice for this, but you will receive one from PayPal if you paid that way. Is it correct to attach the PayPal invoice as a pDF?

If you are not recovering vAT but simply want to enter the cost in your accounts, it is usually sufficient to have 'a document' in your accounts. This document does not always have to be a formal invoice, as long as it is a document that shows what you have purchased.

So as long as you can include a document from, for example, PayPal that shows in detail what you have purchased, that is sufficient to include the cost.

Just for your information: if you want to reclaim vAT on an expense, you must have a completely correct, compliant invoice. In other words, the vAT authorities are a little stricter before they allow vAT recovery. But since you are making purchases from Aliexpress, there will be no vAT on the document, because vAT is a European tax system. Countries outside Europe do not have the concept of vAT (but sometimes have variants of it).

And is it possible to fill in Aliexpress as a supplier? I can't find a vAT number from them here. (Because they are all different sellers?) I hope to find a solution so that I don't have to enter each seller individually.Certainly, you can select a supplier outside the EU (if you create a new supplier). We provide the option to fill in a company number, but this is an optional field. Only the company name is required.So you could indeed just create the supplier Aliexpress once and bundle everything under it. That way, you keep it easy for yourself.

Hopefully that helps, feel free to give feedback if you get stuck!I have an additional question: when I enter Aliexpress invoices, I get a message saying that vAT cannot be charged by foreign suppliers, yet I see an amount with and without vAT on the invoice. How should I enter this?