IC declaration (intra-Community declaration): everything you need to know

Welcome to Dexxter! Are you a Belgian entrepreneur with a sole proprietorship? Then you’ve come to the right place. In the world of import and export, the term “IC declaration” can often cause confusion. In this article, we’ll take a closer look at the intra-Community declaration and everything you need to know about this topic.

What is an IC declaration?🔎

An IC declaration, or intra-Community declaration, is a list of goods and services that a business sells to other businesses subject to VAT within the European Union (EU). This declaration is essential for companies that sell within the EU and must (usually) be submitted to the tax authorities on a quarterly basis.

Why is the IC declaration important?

The IC declaration is crucial because it gives the VAT authorities greater insight into which businesses are selling to other businesses within the EU. This allows for closer monitoring of whether the correct VAT rules are being followed when supplying goods and services to other EU countries. It helps prevent tax fraud by providing VAT authorities with greater insight at the European level.

When do you need to file an IC declaration? ⌛

Are you a Belgian business that is subject to VAT or exempted from VAT (with annual turnover of less than 25,000 euros)? If so, you may be required to file an IC declaration.

In this case, you must submit an IC listing if you sell goods or provide services to businesses subject to VAT in other EU countries. This applies to both the sale of goods and the provision of services if you are subject to VAT, but applies only to the services you provide if you are exempted from VAT. Companies exempted from VAT therefore do not need to report the sale of goods in an IC declaration.

Did you not make any sales to businesses subject to VAT in other EU countries? Then you do not need to submit an IC declaration.

The deadline for the IC declaration is the same as for the VAT declaration, namely the 25th after each quarter! At least if you file your VAT declarations on a quarterly basis. For businesses that file their VAT declarations monthly, the IC declaration must also be filed every month.

How do you create an IC declaration?

Creating an IC declaration is a piece of cake when you use the right software. If you use Dexxter, the IC declaration is automatically generated for you!

Would you still like to create this list manually and submit it through Intervat (the online portal for VAT administration)? That’s possible; here are a few steps to get you started:

1️⃣ Identify the European sales from the past quarter.

2️⃣ Compile all the details of these European transactions: the sales value per customer, the recipient’s VAT number…

3️⃣ Fill out the IC declaration via Intervat, providing all the necessary information.

4️⃣ Submit the IC declaration through Intervat within the specified deadline.

IC declaration and VAT declaration

The IC declaration is a separate filing and should not be confused with the standard VAT declaration. Submitting an IC declaration is a supplement to the VAT declaration. It is important to complete both tasks correctly to comply with VAT rules and regulations.

Dexxter to the rescue! 💪

With Dexxter, the IC declaration is generated automatically by the software. You don’t have to add anything up or keep track of anything; Dexxter does the work for you.

We also provide helpful notifications when you need to submit an IC declaration. If necessary, we’ll remind you by email and also in the upcoming events section of your profile dashboard. That way, you’ll never miss a deadline!

With Dexxter, you can easily manage your IC declarations and avoid mistakes.