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two series of invoice numbers

FV
24/12/2022
Question

Hi community,

I have two series of invoice numbers: 1) invoices created in Dexxter, and 2) invoices that are automatically created in my webshop. I have given the webshop series an extra prefix so that the two series can be distinguished from each other.

> Is this okay? (Is this ‘allowed’ by the tax authorities?)

For now, I have stopped manually entering the invoices from the webshop into Dexxter. Does anyone have a clever solution for entering a large number of invoices (in the term, that is 😉 – dream big!).

Many thanks in advance!

Frouke

Hi Frouke,

No problem, as long as there is a mathematical sequence. It is common to have multiple series of sales invoices with separate numbering, as long as there is consistency.For the webshop, you could do the next, which is what my accountant used to do: simply enter them monthly via daily receipts so that you have your unique, fixed registration there. And in those daily receipts, refer to the webshop where all the invoices are located, enter the amount, refer to the webshop... in the daily receipts.

And then make sure you can always access the webshop in case of a tax audit, of course. Because you will need to be able to show details (all sales invoices) in the webshop.

Thank you for your answer, DI.

For the webshop, you could do the next, which is what my accountant used to do: simply enter it monthly via daily receipts so that you have your unique, fixed registration there. And in those daily receipts, refer to the webshop where all invoices are located, enter the amount, refer to the webshop... in the daily receipts. It's good to know that it can be done once a month. I also question whether I can really just bundle all invoices together or whether I still have to distinguish between business and private persons?

What if you enter your invoices from the webshop as historical invoices and let them follow the numbers from Dexxter? You have to enter these in a manual manner!

It takes a bit of playing around, but I think this could also be a solution.

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