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VAT question

NB
19/10/2021
Question

For an assignment in the Dutch language, I have to travel by train every week, book a hotel and also incur some other expenses (such as food and drink). I have entered all of this in Dexxter, but I am not 100% sure whether I am doing everything correctly in terms of vAT. The deadline for my vAT declaration for the third quarter is tomorrow and I would like to know if everything is 100% okay. I suspect that I cannot recover vAT on all my expenses. Should I simply enter everywhere that the amount is 0% vAT (e.g. for receipts from a supermarket, Subway or McDonald’s)? My NMBS train ticket from the NMBS states something about recoverable VAT, but because my vAT number is not mentioned anywhere on that invoice, I suspect that I will not be able to reclaim it.

I also paid for my first two train journeys before starting my company. Can I enter this? The train journeys obviously took place after my company started.

Thank you in advance for your help!

Hello,

Thank you for your question!

We do not offer accounting services, as this falls outside our area of expertise because we are an accounting package. So unfortunately, we cannot actually review your documents and check whether or not you were entitled to recover vAT on your purchases.

However, we are happy to help you with the technical aspects of entering your data.

If you do not wish to reclaim VAT, you can fill in the total amount in the 'amount excl. 0% VAT' category in step 3 of the expenses. This way, the expense (including VAT) will be entered in the accounts and you will also indicate that you do not wish to reclaim VAT. The unrecovered vAT will then be included in your accounts as a cost, as it should be. In addition, you can also enter the train journeys for the start-up of your company in your accounts. You can also find an article about this in our learning center (the hat at the top right). For example, if you search for 'start-up', you will find the relevant article. As long as it was for professional purposes and you can prove it, costs incurred to a limited extent for your start-up can still be entered in your accounts. Thank you, you have answered my questions and I can continue!

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You really should try it out for yourself. Even if you don’t have a company number yet, you can already go ahead.

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