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Peppol deadline: 01-01-2026
00

Avoid fines

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Expenses outside the EU

EV
10/07/2022
Question

Dear colleagues, I am a bit stuck with expenses outside the EU and how to enter them in Dexxter. Perhaps you can help. Dexxter states that you should do it as if you were making purchases in Belgium. Suppose my purchase was €15, then I would think:

incl. VAT: €15 (there is no VAT, because it is outside the EU)

excl. 21% VAT: €15

I have set VAT deductibility to 0%, because I do not have a compliant invoice. However, something strange happens: the amount in the accounts then increases by 21%. The amount in the accounts is therefore more than the amount incl. VAT. If I set the amount to 0% vAT, I get a warning pop-up, but then the amount in the accounts is correct.

Who can help me?

Aha!

Glad I can help, because I asked that question to an accountant myself a while back. Like you, I was a bit stuck with it.

The answer is: enter it in the category excl. 21% and fill in 100% VAT recovery (or as high as your professional use % is). It's normal that you occasionally don't have a correct invoice when it comes to outside the EU, because they sometimes have completely other rules there. So feel free to enter excl. 21% in the input field and then set the VAT deductibility to 100%. You might receive an invoice from a small Chinese company (that's what I had at the time, hence...) that you can barely recognise as an invoice. That's simply because the rules for invoicing are completely other there. So outside the EU, don't worry too much about whether it's a 'proper' invoice, just fill in 21% vAT and claim 100% vAT recovery.

Glad to help, I was stuck with the same question at the time :)

Nice, thanks EB for the explanation! I was struggling with the same problem.

Hello, sorry to ask a question back! But so, include it in the vAT declaration? 21%, and then 100% deductible? Because my supplier doesn't charge vAT?

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