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Accounting from SME Portfolio Payments and vAT

CT
19/02/2024
Question

Dear Sir/Madam,

I have made two payments for a training course. The first payment was for the SME portfolio, for which I only have a screenshot and no invoice. How this works: I paid €359.09 to the SME portfolio. They then make a subsidy available and pay €624.10 to SyntraPXL, which corresponds to 45% of the amount excluding vAT from the SyntraPXL invoice.The second payment was to SyntraPXL, where I only have to pay VAT on the total amount of the training course. I received on an invoice for the total amount of €790, of which I only have to pay the 21% VAT (€165.9).My question is whether it is best to simply include the total invoice amount in my expenses, or whether I should also include the print screen of the SME portfolio and the invoice from SyntraPXL. I don’t know how to process this with regard to professional expenses and deductible VAT.

Can you advise me on how best to process these expenses in my accounts?

I have the same question!

This was the answer from Dexxter support:

You should do it as follows. I will provide a fictitious example below :)

--------------------------------------100 euro excluding vAT to training costs (just as a fictitious example, so 121 euro total training costs booked with 21 euro vAT, 100 euro in costs)

You now want to offset 30 euros (30% SME portfolio compensation). Or whatever the amount/percentage may be, feel free to adjust where necessary.

You can then enter the SME portfolio as follows: first, simply enter the invoice at 100%, so that you can also recover the VAT on the full amount.

Then enter the SME portfolio as an expense based on a document, but as a credit note (indicate this in step 2) that you do not want to include in the vAT declaration (you can also indicate this in step 2). This is for the amounts of the 30% compensation and not on the vAT declaration because there is no vAT impact for the SME portfolio. You simply want to reduce the cost, because the impact of that SME portfolio must of course be reflected in the accounts.

You may therefore enter this credit note (for the SME portfolio compensation) in the same cost category as the training course entered.

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You really should try it out for yourself. Even if you don’t have a company number yet, you can already go ahead.

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